FREE Attendance Tracker – Clockify™ 

Clockify

Topics: Track, Data, Activity, Timesheet, Workspace

Transcript Excerpt

When a team member tracks time, they can select a project and a task on it, and you on the admin side can go to report and see data broken down by project user and task if you need to drill down into data even further, there are three more levels of categorization you can use, for example, you can group projects by clients for a high level overview. Finally, if you need more information, your team can type what they are working on in the description field, and you can add tags to time entries to filter and break down data in reports by them. If you need more than these five levels, you can define your own custom fields for people to fill, you can create projects and tasks annually, or you can import everything. When a user opens the link, they will be asked to create an account, after which they can start tracking time in your workspace. They can also track time via desktop app browser extension or mobile app as they work on activities; alternatively, they can open a timesheet and manually enter time for projects and tasks they have worked on; all time they track will appear in the report as soon as they add it. When you click on roll, you can give someone an admin role, which allows them to see and edit everything, or a manager role, which allows them to view and edit time for specific users or projects. You can also control who can access what projects and tasks, for example, everyone can track time on public projects. You may either grant project access to people one by one or you can add a group and everyone in that group will automatically have access. For example, you can define a sales group, add people to it, and then add that group to all the projects they need. You can also disable editing time past a certain date, force timer so people cannot manually add and edit time, allow managers to edit time for their members, and more. This section gives you some basic data on where the time goes by day and project, and you can get a breakdown of your team’s activity down here. The column next to it displays you each user’s time split down by project during the selected time frame, in this example his week, which you can modify by clicking on it. If you frequently look at team activity, you can pin it to the top of the page like this. If your company has a lot of field workers who visit client sites, you can enable GPS tracking and then when people visit client sites, you can see how they spent their time. When people monitor time from their phones, their position is recorded, and you can click to the activity location tab to see all the visited places. You can also click on a user’s name to see their daily path. If people forget to track time, you can set daily or weekly targets and people will receive an email reminder when they track less or more than expected. For example, you can create an alert that will notify project members or task assignees when they track more time than was estimated on a project or task.

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FREE goal tracker app – Clockify™ 

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